Office and Travel Management

Vacant Position:

Office and Travel Management

Organization: EANM

Job Function: Office and Travel Management

Location: 1060 Vienna, Austria

Schedule: 25h per week

About us

The European Association of Nuclear Medicine (EANM) is a non-profit association, registered in Austria. Based on the engagement of volunteers, the EANM aims to promote nuclear medicine on a European level and beyond. The EANM is running an office in Vienna for the administration of the association and its activities.

We are now looking for a new Office manager, essentially ensuring the smooth running of the office on a day-to-day basis, supporting our staff and being responsible for the travel management of our staff and volunteer officers.

Therefore, we are looking for a person who:

• Is well experienced in Microsoft Office
• Works independently and has high communicative skills
• Works in a structured and efficient way
• Has a working experience as office support of more than 5 years
• Ideally, is experienced in Social Media

Your primary duties and responsibilities may contain:

• Organising internal meetings/events and managing databases
• Facility and office management
• Travel & accommodation booking
• Organisation of social events and restaurant bookings
• Dealing with general correspondence, complaints and queries
• Liaising with staff, suppliers and clients
• Ensuring that health and safety policies are up to date
• Attending meetings with senior management
• Assisting the organisation’s HR functionby keeping personnel records up to date, arranging interviews
• PA to the Executive Director on demand

What we expect

• Very good to excellent English skills (in speaking and writing)
• Very good to excellent German skills (in speaking and writing)
• Willingness to work over time, if necessary
• Willingness for business travels

What you can expect

• You will work 25 hours per week, with each working day to be covered. Evening and weekend work might occur due to events / meetings.
• Multi-faceted tasks will be assigned to you
• You will work in a positive work atmosphere with a young and enthusiastic team
• Annual gross salary will be paid according to the applicable bargaining agreement at a minimum wage of EUR 1,500.- gross per month with the possibility of overpayment, depending on skills and experiences.

Please send your application (including motivation letter and CV) until February 28 via email to our office at office@eanm.org. Any questions are welcome at the same e-mail.

EANM | Schmalzhofgasse 26 | 1060 Vienna | Austria

Tel: +43 1 890 44 27 | Fax: +43 1 890 44 27-9 | E-mail: office@eanm.org | URL: www.eanm.org